To monitor teaching and learning process, each course has the so-called “course outline and lecture plan” or RPKPS, which is the description of the course, list of the responsible lecturers, media and tools used in the learning process, references, expected learning outcomes (cognitive, affective, and psychomotoric), grading system, and weekly syllabus. Normally, one semester has 16 active weeks which are distributed into:
- First half of the semester (1st – 8th week) : lectures (SCL, PBL, TCL)
- At the middle of the semester (9th week) : mid-term examination
- Second half of the semester (10th – 15th week) : lectures (SCL, PBL, TCL)
- At the end of the semester (16th week) : wrap-up lecture
After the lecture period is finished, normally there is a quiet period around 1 to 2 weeks when there is no lecture held in order to give students more time to prepare for the final examination.
In the first lecture, a lecturer has to explain the course outline and lecture plan to the students. In some cases, students are given an opportunity to give suggestion upon the lecture itself, for instances, to add current issues into the course or change the proportion of exercise. In order to smoothen the transfer of knowledge and/or skills, course assistants are hired. Normally, course assistants are students who are already in the higher semester. They are normally in charge for exercises and laboratory activities. At the end of the course, they will be asked to provide information regarding the learning process (eg. who is active and who is not, how students comprehend lecture materials, whether there is any specific issue that needs to be tackled) and thus contribute to the evaluation of the overall learning process. List of the courses that usually hire course assistants can be seen in Appendix 2.
The evaluation of learning process is conducted in every semester. Before the new semester begins, URP-SP invites all the active lecturers to a workshop to review the course content if there is any change necessary for the curriculum improvement. Aside from workshop, courses are also evaluated from student’s feedback. During the examination, questionnaires regarding the learning process are distributed and students are asked to fill out the questionnaires anonymously. From the questionnaires, a particular course is rated within a scale of 1 to 6 (6 is the best) in four aspects, lecture material, teaching method, references, and lecturer’s performance. The result of these questionnaires is presented in the monthly meeting in the following month.